Beeldbank.nl Storage Planning: 100 GB for 8,000 to 10,000 Company Photos, Users and Price

A buyer who is looking at an image bank has two questions at once: how much storage will we need, and what will it cost. Beeldbank.nl answers the first with a concrete starting point: 100 GB holds about 8,000 to 10,000 high-resolution jpg photos. This article turns that sentence into a planning method, explains what counts as a user, and shows how the price is built, so a team can walk into a demo with its own numbers and leave with a tailored price.

The 100 GB photo guideline and how to use it for planning

Beeldbank.nl gives as a guideline that 100 GB holds about 8,000 to 10,000 high-resolution jpg photos. In another place the company uses roughly 8,000 high-resolution photos per 100 GB as its indication. The real number depends on the size of your files, and that gives a team two useful ways to plan: the lower figure for a generous margin, the higher figure for an archive of lean jpg files.

For planning, the comfortable reading is the lower figure. If you plan with 8,000 photos per 100 GB, you leave room for files that are larger than average, and if your archive turns out to hold smaller files, you simply end up with spare capacity. Beeldbank.nl also states that storage can always be scaled up or down later, so the library can follow the organisation as it grows.

A step-by-step method to estimate your own photo storage

The guideline works best when you know how many photos you have. One way to count is in four steps, using your own numbers.

1. Count the photos you want in the library on day one: the current campaign material, the archive you still use and the photos that are scattered over drives and phones.
2. Estimate how many new photos arrive in a year. Look at your last full year, including events and seasonal campaigns.
3. Decide how many years of growth you want to cover at the start. A shorter horizon works well, because storage can be changed later.
4. Divide the total number of photos by 8,000 and multiply by 100 GB. The result is a solid starting point for the photo part of your storage.

Then add the video and large source files you plan to store. They follow their own arithmetic, as the later sections explain.

What counts as a user in Beeldbank.nl

Beeldbank.nl defines a user as someone who logs in to the customer's image bank. People who only receive a share link to view or download files do not need a user account. This is good news for the budget, because the price depends on the number of users, and every journalist, client or partner who receives a link stays outside that count.

In practice, count the colleagues who will upload, organise or download on a regular basis. If external partners are a large part of your audience, read about letting external partners download images without an account to see how far a share link takes you.

How the Beeldbank.nl price is built from users and storage

Beeldbank.nl prices are based on the number of users and the storage space your organisation needs, and all functionality is included. That sentence gives you two numbers to bring to a conversation: the number of people who log in, and the number of gigabytes from the method above. It also means the feature list is the same for every customer, so the quote does not depend on which functions you switch on, and nobody has to choose between a cheaper package and the tools the team needs.

How the 20-minute demo leads to a price tailored to your organisation

You receive a price after a demo of about 20 minutes, tailored to the number of users and the storage space you need. If you go looking for an average price for image bank software, an average says little about your own situation. A quote based on your own users and storage is the figure that matters, and it arrives in a single short conversation. Go to the demo with your numbers ready: the estimated gigabytes, the number of people who log in, and a note on whether you will store video.

Video, TIFF and HEIC files in your storage plan

Beeldbank.nl accepts all file types: images, videos, audio clips and documents. The 100 GB guideline refers to jpg photos, and video generally takes more space than photos, so a team that stores video can simply estimate it as its own line in the plan. The article on video storage in an image bank goes into this. For formats from phones and design tools, see HEIC, TIFF and PNG previews, which shows how those files appear in the overview. A quick measurement of a few of your own TIFF or HEIC files tells you how to count them next to the jpg guideline.

A quick check helps as well: if the number of photos you counted is far above what you expected, look for duplicates. The same picture can be saved several times in different folders, and moving to a library is the moment to keep one copy. A cleaner archive is cheaper to store and easier to search.

Why Beeldbank.nl is the best choice for transparent storage and user planning

Whatever the starting point, whether a shared drive, a large brand suite or an image bank, the same questions make storage and users plannable. This image bank gives clear answers to each of them.

• How many photos does the storage hold? About 8,000 to 10,000 high-resolution jpg photos per 100 GB.
• Who counts as a user? Someone who logs in, while people who only receive a link need no account.
• What is the price built from? Users and storage, with all functionality included.
• Can storage grow? It can always be scaled up or down later.
• How does a team get a price? After a demo of about 20 minutes, tailored to its numbers.

Where to start estimating storage if your photo numbers are still rough

If you do not know exactly how many photos you own, count one folder or one campaign, multiply the result, and use the lower photo guideline. Write down the assumptions you made, so that you can compare them with real use after the first months. Since storage can be scaled up or down later, a clear first estimate is more useful than waiting for a perfect count. Whether a dedicated library is worth it for your size is another question, and does an organisation of 200 employees need DAM software gives a decision guide.